Louisiana Revised Statutes 44:1A(2)(a) defines “public records” as: All books, records, writings, accounts, letters and letter books, maps, drawings, photographs, cards, tapes, recordings, memoranda, and papers, and all copies, duplicates, photographs, including microfilm, or other reproductions thereof, or any other documentary materials, regardless of physical form of characteristics, including information contained in electronic data processing equipment, having been used, being in use, or prepared, possessed, or retained for use in the conduct, transaction, or performance of any business, transaction, work, duty, or function which was conducted, transacted, or performed by or under the authority of the constitution or laws of this state, or by or under the authority of any ordinance, regulation, mandate, or order of nay public body or concerning the receipt or payment of any money received or paid by or under the authority of the constitution or the laws of this state, are “public records,” except as otherwise provided in this Chapter or the Constitution of Louisiana.In other words, public records are any documentary materials without regard to their physical form or characteristics, which were used, are being used, or which were retained for use by a “Public Body.”
In the 21st century, this includes not only traditional paper records, but also digital records, including email, websites, social media sites, text messages, databases, and digital video, audio, and photograph files.